How to Comply with the NIH Public Access Policy
Articles arising from NIH funds accepted for publication after April 7, 2008 must be submitted to PubMed Central (PMC) upon acceptance. They must be made publicly available no more than 12 months after appearing in a peer-reviewed journal.
- What papers need to be submitted?Peer Reviewed and accepted on or after April 7, 2008 and arises from direct funding...
- Four Submission Methods
- List of Journals that Submit All Final Funded ArticlesThis is a list of the journals that fulfill Submission Method A by depositing all NIH-funded final published articles in PubMed Central without author involvement.
- NIH Public Access Policy FAQFrequently asked questions and answers about the NIH Policy.
- NIH Manuscript Submission System LoginAuthor deposits and submission approvals are completed using this system.
- NIH Manuscript Submission System HelpIncludes FAQ and step by step slides.
NIH Video Tutorials
- Submitting an Article to PubMed Central12 minute step-by-step video.
- Approving Submission of an Article to PubMed CentralA 6.5 minute video demonstrating author tasks needed to complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIH Manuscript Submission System.
Demonstrating Compliance
NIH grantees need to demonstrate compliance with the Public Access Policy when submitting an application, proposal, or progress report to the NIH. Grantees should include the PubMed Central (PMC) reference number for each paper that was accepted for publication after April 7, 2008 and was authored or co-authored by the applicant or arose from their NIH award.
- Include PMCID in CitationsHow to cite and examples of citations.
- PMID : PMCID ConverterGiven a set of PubMed IDs (PMIDs) you can use this converter to obtain the corresponding PMCIDs and/or NIHMS IDs if they exist...
- PubMed Central New Search Option for Embargoed ArticlesDescribes a PMC search option to easily retrieve both the citations for embargoed articles and their PMCIDs.
- My NCBI: New My Bibliography Features for eRA Commons UsersThe My Bibliography Awards View allows eRA Commons users to see whether publications are compliant and to associate/disassociate grant awards with their publications. See also "Manage NIH Public Access Policy Compliance with My NCBI" section.
- Using EndNote to Manage NIHMSID & PMCID NumbersEndNote X3 and later come with updated files that import the PMC number to the PMC field automatically. This link takes you to to an EndNote FAQ that provides files to update versions X1 & X2.
- Go to HSL RefWorks Login & Quick Tips pageRefWorks currently imports PMCID numbers into the PMCID field. The National Institutes for Health output style will format citations with PMCID numbers appropriately.
Changes to NIH Public Access Policy to Enhance Compliance
- NIH Notice NOT-OD-13-042: Changes to Public Access Policy Compliance Efforts Apply to All Awards with Anticipated Start Dates on or after July 1, 2013, released 2/14/2013"For non-competing continuation grant awards with a start date of July 1, 2013 or beyond:
1. NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy.
2. Investigators will need to use My NCBI to enter papers onto progress reports. Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report.
Please see NOT-OD-12-160 [cited below] for more details." - NIH Notice NOT-OD-13-035: NIH Requires Use of RPPR for All SNAP and Fellowship Progress Reports, and Expands RPPR Functionality, released 2/6/2013“The use of the eRA Research Performance Progress Report (RPPR) Module for submitting Streamlined Noncompeting Award Process (SNAP) and Fellowship progress reports will be required for awards with start dates on or after July 1, 2013 (i.e., due dates on or after May 15, 2013, for SNAP awards and May 1, 2013, for Fellowships). The functionality of the RPPR is also expanding on April 18, 2013 to include requests from the awarding Institutes and Centers (ICs) for additional materials following submission of an RPPR and electronic submission of the additional materials by the grantee.”
Additionally, this notice discusses a new feature in Commons called PRAM, Progress Report Additional Materials. NIH plans its launch of PRAM beginning April 18, 2013. - January 15, 2013 Webinar for Compliance Officers (Recorded) As early as Spring 2013, the NIH will hold processing of non-competing continuation awards if publications arising from grant awards are not in compliance with the Public Access Policy. In conjunction with these changes, the NIH has released new tools and enhancements that make it easier for investigators report compliance information, and for investigators and institutions to track compliance. (Webinar hosted on 1/15/13, 12:30-2pm in HSL Rooms 329 and 227)
See the Recording, Slides and Transcript for this 1/15 presentation. - NIH Notice NOT-OD-12-160: Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance, released 11/16/2012"With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013 (see NIH NOT-OD-12-142)."
Manage NIH Public Access Policy Compliance with My NCBI
- Manage Your Professional BibliographyThis page on the eRA Commons website has a list of key links including "How To Steps" for getting started with My NCBI. The Get Started with My NCBI: Access My NCBI, Register, and Sign In documentation provides guidance on linking My NCBI accounts to partner organization accounts such as eRA Commons accounts (a necessary step for managing compliance).
- My NCBI Help: Managing Compliance to the NIH Public Access PolicyUsing the Award feature in My Bibliography, eRA Commons users are able to:
- Check whether their publications are compliant with the NIH Public Access Policy
- Start the compliance process
- Associate their publications to NIH extramural awards
- Designate a Delegate to help manage their My NCBI account and public access compliance
Note: The Award feature is only available to eRA Commons users who have active grants in their portfolios. - My NCBI / My Bibliography PresentationPresentation by Bart Trawick, staff scientist at NCBI, about how investigators can use My NCBI My Bibliography to track their compliance with NIH Public Access Policy.
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