Using LibGuides: How to...

This guide provides information related to setting up your LibGuides account, creating and editing LibGuides, as well as the standards that are in place for how LibGuides should generally look and feel.

Cheat Sheet

Download the LibGuides Cheat Sheet to use as a quick reference when creating or updating your guides.

Publish a Subject Guide or Course Page

For information on publishing your subject guide on the E-Research by Discipline page or your course page on Sakia, see the Publish Your Guide tab.

Create an Account

You will need to have an account created in order to access LibGuides. Contact Sarah Arnold at to get set up. 

When you contact Sarah, you will also need to schedule a training. Everyone should have a training session before they use LibGuides. Sarah will provide you with some official instructions and a cheat sheet for working on LibGuides. 

Login and Edit Your Profile

You will need to set up a profile in order for your contact information and photo to show up in your guides.

To log in go to and enter your email and password.

If you need to change your password for any reason:

  1. Click on My Account (on the top bar next to Home)
  2. In the My Account tab, check your email address and name
  3. Type your new password in Password
  4. Click on the blue Save box to confirm

From the LibApps Dashboard (your LibGuides Admin home page), you can edit your profile box:

  1. Click on My Profile (on the top bar next to My Account)
  2. Edit the information in the Profile Box tab (Please only upload your official UNC picture, even if it is not your favorite)
  3. Click Save Profile
    Note: If you’d like to have a chat widget in your profile box, contact Sarah Arnold at

For more details, check out

Create a New Guide

You can use the following steps to create either a new Subject Guide or a new Course Page:

  1. Click on the blue LibApps Dashboard button in the top left corner and select LibGuides
  2. Click on the create guide link next to the plus sign in the LibGuides Shortcuts box.
    **Note: You can also create a guide by going to the Content tab on the top bar and selecting Guides. Click on the Create Guide button at the top. 
  3. Select the appropriate Group Assignment. The University Library Groups are:
    • Course Pages - pages created as part of library instruction for a specific course
    • Subject Guides - Subject guides created by University Library staff
    • Librarian Profile Guide - pages created to replace the default librarian profile
      **Note: If you use this option, be sure to disable your Profile Page.
    • Collections Group - pages created to provide a collection overview
  4. Select Copy an Existing Guide and choose Guides at My Institution.
  5. Type three asterisks [ *** ] in the search box and choose the template associated with the type of guide you are creating.
  6. Create a Guide Name, which will appear at the top of every page in this guide. If you need to change it later, click on the guide name at the top of the page and an edit box will appear.
  7. Create a short description of the guide if desired. 
  8. Select the Guide Type that corresponds to the guide's Group Assignment.
  9. Click on Create Guide at the bottom of the box to open your new guide.
  10. You can add subject associations to your guide by clicking on the pencil icon in the top left corner next to Subjects

Create your Home Page

Tips for home pages
  • If you have a multipage guide, you want your home page to act as a guide for someone that lands on your page, but doesn't know what they are looking at. 
  • You can edit the content of a profile box on an individual guide's home page without altering your default profile box. To do this click on the pencil in the top right corner of your profile box to create a custom profile for your guide.

Subject Guides

If you are creating a subject guide, the guidelines require a set homepage with two boxes. 

  1. A description of your guide; what kind of information is provided within this resource and a description and link to all the pages in your guide.
  2. The librarian profile box for the owner of the guide (appearing on the right hand side).

If there are tabbed pages in your guide, provide links to the tabs along the top. For example:

  • Your first tab - explanation of what is on this tab
  • Your second tab - explanation of what is on this tab
  • Your third tab - explanation of what is on this tab

Course Pages

Because course pages are based on working with a specific class and instructor, there are no requirements for the homepage. To change the layout of the page, click on the Layout button at the top and select the ratio you would like. 

Librarian Profile Guides

With librarian profile guides, they should only be a single page with the librarian profile appearing on the left hand side.  If there is a list of guides included on the page, use the Guide List asset.


The collections home pages should have a librarian profile on the left and a collections overview in the center column. There are two optional boxes for a feed of the subject librarian that supports the area's subject guide list and for a list of related links box.  These guides should also have only two other tabs in the guide, cooperative collection and featured collections.

Add New Pages / Tabs

Tabs represent pages within a guide. If your guide uses multiple pages, choose a short name that describes the content on each tabbed page.  To create a new page in your guide:

  1. Click on the plus [ + ] button next to your existing pages/tabs. 
  2. Choose a short page name, and leave the position as Add as a top level page for this new page to be in your guide's row of tabs, and click Save
  3. You can change the friendly URL of each page by clicking on Page URL in the light gray box at the top of the page
  4. If you want to change the title of your page after it's been created, select the Page button indicated by the 3 gear icon and choose Page Properties
  5. You can go back and reorder your pages later by going to the Page button at the top and selecting Reorder / Move Pages
Things to note about adding new pages:
  • You want the tab name to be a good indicator for the content of the page and how that content in different from the other pages you have (i.e. if you have a tab called "home" and a tab called "general", what is the difference?)
  • You should never use the options for creating subpages/tabs without prior approval from Sarah.
  • You should never use the option to redirect to a new page outside of the guide.
  • You should never have more than one row of tabs for your guide.
  • You can add a friendly URL to a tabbed page. Be sure to include the name of the guide in your URL.  For example, if the guide's URL is, the tab's URL should be

Create New Boxes

To create a new box:

  1. Click Add Box at the bottom of the column you want to add content to, choose a box type, add a title, and choose its position on the page. In some templates, you also have the option to add a top or bottom box that spans the entire width of the page.
  2. Then click on Save

After you've created a box, click on the pencil icon at the top to change the name, the X button to delete, and the Add / Reorder button at the bottom to add content. 

For more information about the different box types available, see the Box Tips box on the Tips page.

Add Images

To add an image within a box, click on the icon in the toolbar with the picture of mountains.

You can then either upload an image from your computer (PNG, GIF, or JPEG), or you may link to an image on the Web by inserting the URL of the image.

Be sure that you have permission to any images you use and that you properly credit the owner(s) of the image.

For more detailed information, visit

Reuse Content

You can reuse any box created by any user in the LibGuides system, either by copying or linking to the box. 

The LibGuides team has also created some boxes that you may find useful, such as chat widgets to most University Libraries, search boxes, and library services (ILL, CDR, etc). These boxes are in the guide labeled "*Master boxes for reuse."

Reuse a box

  1. Click Add Box, and choose the Reuse Existing Box tab
  2. Choose the guide with the box that you want to reuse, and select the box to be reused.
  3. Give the box a title, and choose it's position on the page.
  4. Choose whether you'd like to copy or link to the box.  If you want to copy the box, check the Copy checkbox.
  5. When finished, click Save to add it to your guide.
Copying Boxes vs. Linking to Boxes

Linking to a box maps to an existing box in another guide; you cannot edit a linked box in your guide. If a linked box is edited by its creator, it will be updated in your guide as well.  To link a box, leave the “Create a copy of this box rather than mapping to the original…” option unchecked at the bottom.

Copying a box allows you to edit a box created by another user in your guide.  To copy a box, check the Copy box beside “Create a copy of this box rather than mapping to the original…”.  If there are any changes to the original, they will not be reflected on the copied box.

For boxes reused from *Master boxes for reuse, we suggest linking to them instead of copying.

Add Editors

To add an editor to a guide, click on the gear icon on the top right and select Guide Editors.

Search for the person you would like to add, and select them from the list.

  • Last Updated: Nov 4, 2015 2:34 PM
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