LibGuides: NIH Public Access Policy Toolkit: NIH Public Access Policy

This Guide and Related Resources

This guide provides an overview of the NIH Public Access Policy and links to key NIH policy notices and to NIH Public Access resources. For detailed, step-by-step guidance on how to comply with the NIH Public Access Policy, please see our new "NIH Public Access Policy and You" guide linked below.

The NIH Public Access Policy and You

How to Comply with the NIH Public Access Policy

Articles arising from NIH funds accepted for publication after April 7, 2008 must be submitted to PubMed Central (PMC) upon acceptance. They must be made publicly available no more than 12 months after appearing in a peer-reviewed journal.

What papers does the Policy apply to?
Peer Reviewed and accepted on or after April 7, 2008 and arises from direct funding...
Four Submission Methods
List of Journals that Submit All Final Funded Articles
This is a list of the journals that fulfill Submission Method A by depositing all NIH-funded final published articles in PubMed Central without author involvement.
NIH Public Access Policy FAQ
Frequently asked questions and answers about the NIH Policy.
NIH Manuscript Submission System Login
Author deposits and submission approvals are completed using this system.
NIH Manuscript Submission System Help
Includes FAQ and step by step slides.

NIH Video Tutorials

Submitting an Article to PubMed Central
12 minute step-by-step video.
Approving Submission of an Article to PubMed Central
A 6.5 minute video demonstrating author tasks needed to complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIH Manuscript Submission System.

Demonstrating Compliance

NIH grantees need to demonstrate compliance with the Public Access Policy when submitting an application, proposal, or progress report to the NIH. Grantees should include the PubMed Central (PMC) reference number for each paper that was accepted for publication after April 7, 2008 and was authored or co-authored by the applicant or arose from their NIH award.

Include PMCID in Citations
How to cite and examples of citations.
PMID : PMCID Converter
Given a set of PubMed IDs (PMIDs) you can use this converter to obtain the corresponding PMCIDs and/or NIHMS IDs if they exist...
PubMed Central New Search Option for Embargoed Articles
Describes a PMC search option to easily retrieve both the citations for embargoed articles and their PMCIDs.
My NCBI: New My Bibliography Features for eRA Commons Users
The My Bibliography Awards View allows eRA Commons users to see whether publications are compliant and to associate/disassociate grant awards with their publications. See also "Manage NIH Public Access Policy Compliance with My NCBI" section.
HSL EndNote guide
EndNote X3 and later come with updated files that import the PMCID number to the PMC field automatically. This link will take you to the HSL's guide on using EndNote.

Related Information

Change Happens: NIH Video on Changes to Public Access Policy

Changes to NIH Public Access Policy to Enhance Compliance

NIH Notice NOT-OD-13-042: Changes to Public Access Policy Compliance Efforts Apply to All Awards with Anticipated Start Dates on or after July 1, 2013, released 2/14/2013
"For non-competing continuation grant awards with a start date of July 1, 2013 or beyond:
1. NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy.
2. Investigators will need to use My NCBI to enter papers onto progress reports. Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report.

Please see NOT-OD-12-160 [cited below] for more details."
NIH Notice NOT-OD-13-035: NIH Requires Use of RPPR for All SNAP and Fellowship Progress Reports, and Expands RPPR Functionality, released 2/6/2013
“The use of the eRA Research Performance Progress Report (RPPR) Module for submitting Streamlined Noncompeting Award Process (SNAP) and Fellowship progress reports will be required for awards with start dates on or after July 1, 2013 (i.e., due dates on or after May 15, 2013, for SNAP awards and May 1, 2013, for Fellowships). The functionality of the RPPR is also expanding on April 18, 2013 to include requests from the awarding Institutes and Centers (ICs) for additional materials following submission of an RPPR and electronic submission of the additional materials by the grantee.”

Additionally, this notice discusses a new feature in Commons called PRAM, Progress Report Additional Materials. NIH plans its launch of PRAM beginning April 18, 2013.
January 15, 2013 Webinar for Compliance Officers (Recorded)
As early as Spring 2013, the NIH will hold processing of non-competing continuation awards if publications arising from grant awards are not in compliance with the Public Access Policy. In conjunction with these changes, the NIH has released new tools and enhancements that make it easier for investigators report compliance information, and for investigators and institutions to track compliance. (Webinar hosted on 1/15/13, 12:30-2pm in HSL Rooms 329 and 227)
See the Recording, Slides and Transcript for this 1/15 presentation.

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The NIH is offering a webinar to help grantee institutions better understand these changes. It will:
• Describe the policy change
• Provide an over
• Describe the Public Access Compliance Monitor, a web based tool institutions can use to track public access compliance
• Advise participants on where to find additional resources and training materials
Who should participate?
This webinar is designed for Compliance Officials at grantee institutions responsible for adhering to the NIH Public Access Policy. Though invited to attend, the focus is not for authors or investigators.
NIH Notice NOT-OD-12-160: Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance, released 11/16/2012
"With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013 (see NIH NOT-OD-12-142)."