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Pharmacy 504 - Secondary Resources and Library Skills - September 2017

Citation Managers: F1000 Workspace

Once you have found articles that you may want to reference, you can save them using a citation manager. You can use a citation manager to organize your references, sift through a large set of references to determine which ones are relevant to your topic, and format your citations when you write your final paper.

There are a number of citation managers that are available to you as a UNC affiliate, including EndNote, Mendeley, and F1000Workspace. F1000 is a good choice for student projects, as it is free to you, works through a web browser (making collaboration easy), and will work with documents in Google Drive, making it easy to share references and documents.

Registration & Set-up Instructions (.pdf)

F1000Workspace Registration/Sign-in

Use your UNC email address when registering for the first time to assure you are signed up for the full, institutional account (this is free to you).  You will create your own password. 

Set Up: Browser Extension, Word Plugin,Google Docs add-on, Desktop App, Watch Folder

  • Once your F1000Workspace loads (after you register), you will see “Tools” near the top right.  Use that to install the browser extension, Word plugin and Desktop app, optional Google Docs add-on, (and optional app for Mac iOS).  
    • The browser extension is compatible with Chrome, Firefox, Internet Explorer 11, Opera and Safari 6 onwards. Mobile apps are available for iOS and Android. We recommend against use of the Windows 10 Edge browser at this time. Browser extension guide
    • The Word plugin is supported for both Windows (2007 onwards) and OS X (2011/2016) versions of Word. Word plugin guide
    • Optional: 
    • The Desktop app generally downloads together with Word plug-in.  If not: desktop app guide and installation
      • Use tool "gear" on desktop app for Activating the Watch Folder, if desired, or changing its location.  All .pdf's (under 100mb) added to the watch folder automatically import to your reference list as long as they are smaller than 100MB.  .
  • Email for HELP (F1000/Faculty of 1000)
    • F1000 has been very responsive to date.


Importing References

Click Import References in your Workspace, then select the appropriate option. You can do the following (access links below for details): 

  • import PDFs or RIS, BIB and EndNote XML files,
  • add references using a DOI, PMID (PubMed ID) or ISBN
  • or select the Manual entry option.
  • Alternatively you can import from Google Drive, Dropbox, Mendeley or Zotero by entering your login details.

Access Full Text Articles via Proxy Server

To Find Proxy Settings Information from Within F1000Workspace:

  • Sign in to F1000 and go to your Workspace
  • Click HELP button top right
  • Select “Working with References” category on the left
  • Scroll down and select “Accessing full text articles via a proxy server”

A proxy server allows you to access articles as if you were inside your institution. If you are from a subscribing institution then your proxy URL might already have been set automatically.

Alternatively, you can insert your institution’s proxy server information manually:  

  • Sign in to F1000 and go to your Workspace
  • click your initials in the top right corner of the main F1000Workspace site (you will need to be signed in),
  • click My Account in the menu that appears, then  
  • navigate to the Proxy settings section. You can insert the Proxy URL for your institute here.
    • UNC Chapel Hill:$@
      • ​Note that you do not click on or navigate to this URL--you enter it as the proxy URL setting as described above. 
    • You can check for UNC’s and many others here:

The Word Plugin

Guide to F1000 Browser Extension

Guide to F1000 Browser Extension (says Firefox but is demonstrated in Safari--works similarly across browsers)

Once installed, use the F1000 extension to import references and to add notes to articles on the web.  It works on all webpages and online PDFs (viewed within a browser).

Screen capture guides (some with audio) cover the following topics (selectable from the left column of the Getting Started-Browser Extension Intro Guide):

  • Getting started--Browser Extension Intro (2:49 screen capture with audio)
  • Saving from websites
  • Saving online PDFs 
    • Note: this feature is currently only supported in Chrome, Safari and Opera; however, with the desktop app, you can set up a 'watch folder' so that anytime you download a PDF it can automatically get imported into your reference library.
  • Annotating websites
  • Annotating PDFs
  • Troubleshooting (ensuring browser extension F icon appears)
  • More help
    • Further help with the F1000 browser extension or other aspects of F1000Workspace is available on the F1000 Browser Extension FAQ Help pages or you can message the F1000 team from within your F1000Workspace by clicking on the ? in the small blue circle near the bottom right corner of your Workspace. 
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