Consult the resources below these tips for more information.
Know Your Audience
Use Plain Language
Tips for using images and graphics:
Clear communication resources:
Plain Language resources:
This tool can also be used with posters or infographics.
MS Word allows you to check the reading level of a document, including readability scores, using the Flesch-Kincaid Grade Level test and Flesch Reading Ease test. Copy and paste sections of posters or infographics into Word, then
•File > Options > Proofing
•Under "When correcting spelling and grammar in Word"
•Select "Check grammar with spelling"
•Select "Show readability statistics"
•Open a document and check the spelling using F7 or going to Review > Spelling & Grammar
After Word checks spelling and grammar, it displays information about the document’s reading level
•Important: You must correct or ignore all errors found in the document for readability statistics to display.
This guide was created by
Grace Pelak, BS, Graduate Research Assistant, Health Sciences Library and MPH Candidate 2021, Gillings School of Global Public Health
Barbara Rochen Renner, PhD, Allied Health Sciences Liaison Librarian
With special thanks to:
Lorin Bruckner, Data Visualization Services Librarian (exploring data and communicating findings through data visualization)
Terri Ottosen, Community Engagement and Health Literacy Librarian (Using plain language and appropriate literacy/health literacy levels)