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NIH Public Access Policy and You: NIHMS System

Created by Health Science Librarians

Library Data Services

Library Data Services caters to researchers interested in working with data, mapping, texts, visualization, and technology. Many of these services are available online. Davis Library Data Services, located on the second floor of Davis Library, offers:

  • A computing lab with specialized software for GIS and data visualization & analysis.
  • Walk-in assistance provided by knowledgeable student consultants during set hours
  • Consultations with specialists for more in-depth inquiries (by appointment).
  • Spaces for collaboration and presentation, complete with white boards and external displays.
  • Technology short courses and programs that promote digital scholarship.

Login to the NIHMS system

To log in to the NIHMS system, first navigate to and proceed to the login page my clicking on the word "Proceed" in the yellow login box on the right side of the page.

If you have an eRA Commons login:

  • Use your eRA Commons account to log in to the NIHMS system.
  • For details, see the "How do I sign in to NIHMS?" section of the NIHMS FAQ.

If you do not have an eRA Commons login or are a delegate:

  • Use the My NCBI log in option.
  • For details, see the "How do I sign in to NIHMS?" section of the NIHMS FAQ.

***It is important that you always use the same method to log in to NIHMS. 

Information You Need for Submission Methods C & D

You will need to know the following information before submitting your papers in the NIHMS system (Methods C and D)

  • Journal name
  • Manuscript title
  • Grant numbers
  • Manuscript files
  • Journal embargo period

Submitting and Approving the Manuscript

NIH Video tutorials on manuscript submission and approval are available here on the Slides & Videos page.

Detailed instructions on with links to walkthroughs with accompanying images in PDF form are available in the "For Submitters" section of the NIHMS FAQ. In particular, see the "How do I submit manuscripts to NIHMS?" portion of the "For Submitters" section.


Step 1: Log in

Users can log in to NIHMS using their eRA Commons login. Third party submissions may be made by My NCBI account holders.

Step 2: Designate support

Submitters select the journal name, enter the manuscript title, and select all appropriate (NIH and/or HHMI) funding mechanisms that supported the manuscript.

Step 3: Upload manuscript

After providing basic information about the manuscript and contact information, users can upload their manuscript file(s). The system will generate a receipt of the uploaded files in PDF format. The PDF Receipt summarizes the information entered into the system, and merges the manuscript's files into one viewable document. Submitters confirm that the manuscript and any additional supporting documents have been successfully received by NIHMS. The NIHMSID is assigned at this time.

Step 4: Submission agreement and processing

An email will be sent to the Principal Investigator (PI) or corresponding author to approve the PDF and indicate the release date when the manuscript will be made publicly available on PMC. Upon approval by the submitter and the PI/author, the manuscript will be converted into XML - the standardized digital format used by PubMed Central.

Step 5: Approval of the converted manuscript (web version)

After the conversion process, the PI/author will review a version of the manuscript as it will appear in PubMed Central. At this time corrections may be requested, if necessary. After final approval, the article will be publicly accessible through PubMed Central after the time-delay specified by the PI/author.