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Covidence: Preparing Your References for Covidence

Created by Health Science Librarians

Exporting from Endnote Desktop

Open Endnote Desktop and select the references you want to import into Covidence.

Go to the File menu and select Export.

Click File on the upper right side of the screen and the click Export

Enter a name for your file and select XML as a file type. Note that Covidence will only accept XML files if they are created by Endnote. Then select Export Selected References at the bottom.

Make sure "Save as type" is set to XML, and check "Export Selected References"

In the dropdown menu next to Output style, select Show All Fields.

Click Save. Your citations will download.

Exporting from Sciwheel

Gather all your references into one folder.

Click the dropdown box on the top left of the screen, and select All References. You should see that the check box next to each reference on the page is now checked.

Screenshot- references

Click on the copy/move/export icon on the top of the screen, which looks like a door with an arrow pointing out.

export icon

Select Export as…

Screenshot- Select Export As

Enter a file name and select RIS from the file type dropdown menu. Click Download file.

Your references will download.

Exporting from Zotero

To export your citations from Zotero, open the desired library. Then select File and Export Library...

Screenshot Select File and Export Library

Next select the RIS format. This format is the most compatible with all the other citation managers, so it's best to use this format. Select OK and select where you want to save the file. The Desktop is often the best place to save this file, so that you do not forget where you saved it. Like so:

Screenshot Make sure format is set to RIS

If you have built a collection of notes to accompany the citations in your Zotero library, then you will want to export the Notes as well.

Now your Zotero library is ready to be imported into Covidence.

Exporting from Mendeley

Select the references you want to import into Covidence.

Click Export at the bottom of the screen, and select RIS.

 Screenshot Select desired references then click export at the bottom of the screen and click RIS


Exporting from PubMed

Run your search exactly as you want it. You can select the articles you want to export by checking the boxes next to the desired articles, or you can export all the results. Under the Send to menu, select Citation manager.

Select Save File under the search bar, and then click Citation manager.

To export all results, select All results. If you want to export specific results, choose Selection. After you have made your choice, select Create file.

Chose how many files you want to export in box next to Selection

Pubmed will download a file to your computer and then you can import the file to Covidence.

Exporting from Embase

NOTE: You need to create an account in Embase and log in in order to export citations.

Once you have completed your search in Embase, select the number of results you want to export.

Click 'select number of items' and select the total number of results.

Select the Export button from the menu above the results.  Select the RIS file type and click Export

Select Export in the Results box

Select RIS format at the top of the screen and then click export

You will also need to click Download once the file is ready.  Then you are ready to import your citations into Covidence.

Exporting from EBSCO databases (CINAHL, PsycInfo, Global Health, etc.)

In our EBSCO databases, there are two ways to export articles.  If you only have a few hundred results, you may want to use our instructions For Smaller Sets of Results.  If you have several hundred or thousands of results, you will want to use our instructions For Larger Sets of Results at the bottom of this box.

For Smaller Sets of Results

Run your search exactly as you want it.  You will need an RIS file from CINAHL to import into Covidence. Depending on the number of results, you can save articles two ways.  Either way you will first go to the Share menu on the right side of the results column.

If it is a small number of results, you can add them to the folder in bunches.  If you click on Page Options and change the Results per page to 50, you can send 50 at a time to the folder. 

Select Page Options on the right side of the screen and change the Results per page to 50

To add results to the folder, click Share, and select Results.

Select share on the right side of the screen, and click "Results"

Once they are in the folder, click Folder View in the column to the right of the results.  

Select folder view on the right side of the screen

On the next screen, choose Direct Export in RIS Format in the right column. Then click Save in the left column.

Select RIS format and then click save.


For Larger Sets of Results

 If you have a large number of results, go to the bottom of the Share menu and select Email a link to download exported results.

Select share on the right side of the screen, and click "Email a link to download exported results"

Select the RIS format in the right column.  Enter your email, and in a few minutes, you should receive your file from