In addition to guiding University staff on when to discard records, the University Archives collects and preserves records of permanent value that document the University’s history. These records cover the entire history of UNC, from 1789 to the present. The Records Schedule provides some guidance as to what series of records are should be retained permanently and transferred to the University Archives. In general, this is a very small portion of the records created in your office.
Examples of institutional records that are preserved by University Archives:
Once permanent records are transferred to the University Archives, we do a quick review of the transfer to check that everything you intended to transfer is present and in the order described in the transfer form. If there are additional materials present, or if we have questions about some of the materials, we will contact you for more information.
We then begin the process of making these records available for researchers:
Once the records are described, researchers can view the collection guide online, request materials, and use them in a reading room in Wilson Library or online in the Carolina Digital Repository!
You may have records in your office that should be transferred to the University Archives for historical purposes. You will need to do some review to prepare records for transfer. The following steps will get you ready to work with us on transferring records to Wilson Library:
University Archives collects, preserves, and provides access to the historically valuable, unpublished records of UNC-Chapel Hill and UNC General Administration. The records held in University Archives span from the chartering of the University in 1789 to the present.
Learn more about our mission, vision, and values on the University Archives and Records Management Services website.