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STORM Guide: Archivable Things

Student Organization Records Management Guide

Student Group Records Spotlight

What's archivable?

On this page, we will go over items University Archives preserves. These are items your group should think about saving because they help illustrate the story future generations will see when they look at your records.


Ephemera shows what went into creating events and how they were seen and advertised on campus. This also gives some insight into campus locations your group used and what types of issues you were concerned. Booklet titled Queerniversity: Testing your LGBTQ IQ.

These include: 

  • Newsletters 
  • Flyers/Posters 
  • Promotional materials 





Picture of three t-shirts that says "the UNC T-shirt archive is one easy way to make your Carolina story known!"

The UNC T-Shirt Archive is an online collection of historic T-shirts from the University of North Carolina at Chapel Hill. This digital-only collection includes shirts spanning many decades and covering all aspects of student life, from sports and Greek life to student protests and events. 

If you have a UNC shirt that is fun, interesting, important, or just looks good, we’d like to preserve a photo of it in the University Archives. Just take a photo of your favorite UNC-related shirt, and submit it to us. We’ll publish the images online and make sure that the digital files are preserved for posterity. Learn more about submitting shirts on the website linked below or contact us directly.

Administrative Records

Administrative records show how the group was founded and what it looks like to run the organization day-to-day. These include:  

  • Constitution and Bylaws 
  • Annual reports 
  • Meeting minutes/notes/agendas 
  • Correspondence 
  • Memos 
  • Summary financial data, i.e. final budget statements or annual financial reports 
  • Event planning files 
  • Certificates of recognition 


CD labeled "OC Mix 2012"

Media gives a vivid picture of who was in the group and captures events, meetings and other social activities. This creates a visual and auditory story for future researchers. These include: 

  • Photographs of the group, members, meetings, and events 
  • Sound recordings or videos of group events 
  • Scrapbooks 
  • Publications produced by the student organization