STORM Guide: Organizing Tips
Student Organization Records Management Guide
Consider This!
A designated Historian in your organization would have formal archival and record-keeping duties. This elected leader would not only be responsible for organizing records, they would also be able to pass down knowledge, practices and history to new leaders.
Develop a Straightforward Filing System
Labeling:
Where possible use descriptive file titles: full names, dates, and descriptions of events will help keep your records organized and help create context for future researchers.
i.e. 6lack performing at Jubilee, 2019.
Some tips for labeling:
- Find a labeling system that works for you and keep consistent
- Keep an inventory sheet of what you have
- Find a way to organize your files in a way that is simple and usable for your group
- Organize your digital files and folders using a consistent file-naming convention
Think About Storage
Choose a central location for physical and digital records - Think about electing one person to be the caretaker of your group’s records
- Avoid harm on things that are already fragile and things that could become fragile
- Consider how your records are being stored. Make a list of all cloud storage, laptops, hard drives and flash drives where you are storing your records. Be sure that you have backups.
- Store physical and digital items away from dampness, dust, excessive heat and sun. Try and keep boxes off the floor in case of flooding.
Choose a central location for physical and digital records Student Group Spotlight: Black Student Movement
- #40400 Black Student Movement
The Black Student Movement (BSM) was founded in November 1967 by students who were dissatisfied with the UNC Chapter of the National Association for the Advancement of Colored People (NAACP). The BSM's main goal was to become the voice of black students on UNC's campus. Today the group organizes a number of events and activities and has a number of subgroups including Opeyo! and Black Ink Magazine.
